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The best scanning software makes it simple and easy to scan your paper files and convert them into a digital archive. Scanning technology has become increasingly available and accessible, meaning that the paperless office now has a clear chance of becoming a reality. Using document scanning apps opens in new tab to turn files into electronic copies that can be stored locally or in the cloud is now a common practice of many businesses.
However, there are many different types of scanning software available, and different document types available. The best scanning software will be able to cater for a range of different needs and especially be able to store documents in different formats as required.
Often this will be PDF files, as this is a universal file, but sometimes Word or other office file formats will be required, as well as different image formats. Quality is also an essential consideration, as scanned documents need to remain accurate and readable, which means that scanning software that is unable to properly represent numbers and letters will necessarily be no good.
Luckily, these days most scanning solutions provide excellent quality documents, but if you're not confident about your own software, you can always deliver your documents to a scanning company to do it for you. From powerful, enterprise-focused Adobe platforms to pick-up services perfect for small businesses, check out the very best of the document scanning and converting world below.
We took into account available features, relative costs, professional reviews and user experiences in making our recommendations for the best scanning software. We've also highlighted the best document management software. Storing all these converted files is made easier too, thanks to integrations with Dropbox, OneDrive and Box. Read our full Adobe Acrobat DC review opens in new tab. Abbyy is responsible for a number of enterprise-oriented software tools and among them is its platform for document scanning, FineReader.
This software lets you edit, review, protect, compare and convert PDFs and scans. Compare, meanwhile, helps you identify text changes between different versions of the same document, saving time on proofreading and back-checking. FineReader can recognize a whopping languages, so you should be covered no matter where your documents are coming from. After all, while most scanners ship with software, the manufacturers too often focus on building the hardware, relegating the software to more of an afterthought.
PaperScan instead aims to provide additional useful features that will allow you to not simply scan but also organize your documents after scanning. A free version comes with post-processing tools such as rotation, border removal, hole punch removal, and color adjustments with filter options. However, this version of the software is ad-supported. PaperScan's Home edition offers the same but without ads, along with a few different file format options to save to, all for a one-time fee.
It's really the Professional edition where PaperScan really comes into its own, offering a comprehensive range of features to add to your scanner to make organizing scanned files so much easier. Features here include support for PDF-OCR in over 60 languages, batch processing with automatic blank page removal, annotations, and additional color editing tools.
Overall, PaperScan offers a really useful set of tools at a very competitive price point by comparison to larger vendors. OmniPage's OCR technology takes care of scanning all types of paper documents in a quick and efficient manner. The result is a digital library of PDF files that you can use the software to edit as required, as well as perform search functions on.
The platform promises high quality conversions that maintain the features of the original document — columns, tables, bullets, graphics and all. Conveniently, OmniPage can process via a whole range of devices that capture text as an image, so if your phone, tablet or camera is at hand, you can scan, convert and manage your files on the move.
Readiris is a scanning tool that captures and converts your documents to editable files thanks to its OCR technology. Keeping pace with its higher-level competitors, Readiris also allows you to annotate files and make comments, making the platform suitable for collaboration in the process of scanning and converting.
Its audio capabilities are pretty handy too, as documents and books can be converted into MP3 and Wav files, enabling you to digest texts without even having to read them. You can record voice comments too, removing the reading and writing process of editing altogether if preferred. Readiris comes in three packages, with even the simplest version offering annotations and comments, even in audio, as well as merge and compression options to make document processing faster.
It also supports up to 30 languages. The Pro version can support up to languages, as well as additional editing and conversion options, while the corporate version also adds protection, signing, batch processing, as well as management and archiving options. While we've covered some major software above, especially for companies with significant archives to digitize, there are other document scanning apps opens in new tab available that are also worth considering.
This is especially the case with scanning apps for Android and iOS which now allow you to photograph documents, and have these turned into PDF files for your records:. The scanner app is free to download and allows you to preview file dimensions, as well as rotate, crop, and edit the color as required. Genius Scan opens in new tab is another useful mobile app for phones that allows you to take photos of documents and save them as PDF files. As well as that, features include smart page detection, perspective correction and image enhancement.
And with patch scanning, you can create digital copies of dozens of pages within seconds. SwiftScan opens in new tab scan documents, receipts, sketches, whiteboards, business cards, labels, QR codes and barcodes in dpi. There are five color modes available, as well as tools to crop and optimize scanned documents. As with similar scanning apps, documents can be automatically saved a cloud service such as Google Drive or Dropbox.
CamScanner opens in new tab doesn't simply allow you to image documents and save them as PDFs to the cloud, it also allows for collaborative editing feature to add annotations and watermarks to documents. Aimed principally at business users, you can save documents to the cloud and also password any files you scan and save.
We've also featured the best PDF compressors. Brian has over 30 years publishing experience as a writer and editor across a range of computing, technology, and marketing titles.
He has been interviewed multiple times for the BBC and been a speaker at international conferences. His specialty on techradar is Software as a Service SaaS applications, covering everything from office suites to IT service tools.
He is also a science fiction and fantasy author, published as Brian G Turner. Tech Radar. North America. Adobe Acrobat DC. Reasons to avoid - Higher price. Abbyy FineReader. Reasons to avoid - Not suitable for cloud use. Kofax OmniPage. Reasons to avoid - No PDF compression with lowest tier. Brian Turner. More about computing.
ABBYY FineReader 14 Review: Best OCR solution in the market - H2S Media.
No download required. Easily modify documents directly from your web browser. However, it can also edit the files, allowing you to add comments and markup, manage the layout and order of pages, and even create and fill out forms. Plus, you can protect documents and compress them via the software, if necessary. It even offers a converter feature that supports formats that can be read by Microsoft Word and Excel , among others. You can easily open the file and start changing the text, images, and formatting on the document itself.
This can also be applied when collaborating with other people. You and your colleagues can seamlessly work on files together by commenting, annotating, and marking up documents simultaneously. It also has powerful cross-format document comparison capabilities for identifying file differences. Its protection features, on the other hand, lets you mitigate security risks when sharing and storing PDFs. With this software, you can manage access to your PDF documents, put password protection on them, redact sensitive information like metadata, and apply and verify digital signatures.
Under the Individual version, there are two specific editions you can purchase, which are Standard and Corporate. Standard is a single-user license for local use on workstations and offers the editing tools, creation and conversion of PDFs, and the OCR feature.
Meanwhile, the Corporate edition includes those basic functions, as well as the ability to automate digitization and conversion routines and the document comparison feature for different formats. These are all multiple-user licenses but they vary on the platform you deploy the software on. The software also offers a free 7-day trial for the Individual version and a free day trial for the Business version—although these are only for the Corporate edition.
For those looking for an alternative PDF tool combining ease of use, effectiveness, and great value for money, FineReader PDF is the obvious choice to empower daily work with documents. Be the first to leave your opinion! Laws concerning the use of this software vary from country to country.
We do not encourage or condone the use of this program if it is in violation of these laws. Softonic may receive a referral fee if you click or buy any of the products featured here. Do you recommend it? Softonic review. Joe Wainer Updated a year ago.
FreeOCR 5. Readiris Pro PDF to Word 3. SimpleOCR 3. Leave a review. This is embarrassing Try this instead.
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